Author: Clive Whitear
Date: December 18th 1998
Version: ER5 release
AGENDA
0x10006051
Agenda: Quick start

diary filofax scheduler
Agenda is the EPOC machine's diary program. If you have EPOC CONNECT the files created in Agenda are compatible with PC agenda applications (##names of applications##), and can be synchronised with any PC that has EPOC CONNECT installed.
Use Agenda to keep track of appointments, events, birthdays, anniversaries and lists of things to do.
The first time Agenda is used, or a new Agenda file is created , the xxx view is displayed. The current position is marked by the "cursor" (bullet).
Agenda has 6 views:
•	Day view - view entries for one day, hour by hour.
•	Week view - view entries for one week, day by day.
•	Busy view - for an overview of free and busy time during a 4 week period.
•	Year planner - see an overview of entries for the year.
•	Anniversary view - view annual entries, such as birthdays, anniversaries, public holidays etc.
•	To-do view - view the lists of things to do.
To add an entry, move the cursor to the date of the entry and start typing the text, e.g. 'Lunch with John'. A dialog will then appear where you can set the entry details.
To add to-dos or anniversaries, move to the appropriate view first, or use Create new entry on the Entry menu.
•	If you start typing an entry before realising you want it to be a different type - complete it and change it using Change type on the Entry menu.
If the EPOC machine has “dialling” capabilities, you can automatically "dial" phone numbers stored in entries in an Agenda file.
Adding appointments (Agenda)
diary filofax midnight set alarm am pm timed entry meeting
To add an appointment, e.g. a meeting, in the Day or Week view:
1.	Move the cursor to the date and time and start typing the details, e.g. 'Sales meeting'.
2.	Set the appointment's time and duration or remove the tick from the Timed entry box if it doesn't need a start time.
•	Press the relevant key to select am or pm.
3.	Press Alarms/More to change other settings, e.g. an alarm.
•	Add an appointment in other views using Create new entry on the Entry menu.
Adding anniversaries (Agenda)
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To add an anniversary, e.g. a birthday, in the Anniversary view:
1.	Move the cursor to the month of the anniversary and start typing the details, e.g. 'Jane's birthday'.
2.	Set the day of the anniversary, and the entry symbol.
The entry symbol is a letter that appears on the anniversary date in all views.
3.	Press Alarms/More to change other settings, e.g. an alarm. You can also choose to display the anniversary with the Start year (from 30000 BC) and/or Number of years.
•	Add an anniversary in other views using Anniversary from the Create new entry cascade on the Entry menu.
•	As a reminder to buy a gift for someone's birthday, add a yearly repeating to-do entry on a date a few days before it.
Adding To-do entries (Agenda)
diary filofax tasks set alarm to do todo priority task list tasklist
To add an important task that you want to remember as a "to-do" entry in the To-do view:
1.	Start typing the details of the to-do entry, e.g. 'Book tickets'.
2.	Set the To-do list and Priority of the entry.
•	You can use the to-do list preferences to set up a to-do list to sort by priority.
3.	Press Alarms/More to change other settings, e.g. to set an alarm.
•	Add a to-do entry in other views using To-do from the Create new entry cascade on the Entry menu.
To keep notes in the to-do list, attach a memo to a to-do entry, and use the memo for the notes.
To-do lists (Agenda)
diary filofax task list project worklist todo list to do list task list tasklist
To create a new to-do list, e.g. for a project or hobby, use Create new to-do list on the To-do lists menu. Agenda orders the to-do lists according to the page number.
Rename or delete a to-do list using Rename to-do list or Delete to-do list on the To-do lists menu.
Adding events (Agenda)
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An "event" is an Agenda entry that can span a number of days, but does not have a start time. To add an event, e.g. a business trip, in the Year view:
1.	Move the cursor to the first day of the event and start typing the details, e.g. 'Trip to New York'.
2.	Set the duration of the event, and the entry symbol.
The entry symbol is a letter that appears on the event days in other views.
•	Add an event in other views using Event from the Create new entry cascade on the Entry menu.
Setting alarms for Agenda entries
diary filofax notify set alarm warning reminder bell chimes beeps notice alert
Set an alarm for an entry, e.g. as a reminder that a meeting starts in 15 minutes.
To set an alarm while adding the entry, press Alarms/More in the New entry dialog.
To change the alarm details for an existing entry, move the cursor to it and use Set alarm on the Entry menu.
•	If the EPOC Record program is installed on the EPOC machine you can create your own alarm sounds.
If you set an alarm for an entry which has no text (e.g. if the entry consists of an object without text, perhaps a picture created with the EPOC Sketch program), a standard message is displayed when the alarm rings.
Changing entries (Agenda)
diary filofax change type edit entry
To change the details of any entry, e.g. the time, move the cursor to the entry and tap again or press Enter.
To change an Agenda entry from one type to another, e.g. from an event to an anniversary, use Change type on the Entry menu.
•	Agenda automatically reclaims the space used by entries you delete or change. If you have a very large Agenda file, this may take a few moments when you are changing or deleting entries. To avoid this delay, remove the tick from the Auto compress on box in the General preferences dialog. Note that if you do this, the unused space will not be reclaimed, so you should periodically switch auto compression on to prevent the Agenda file from becoming too large. To do this, tick the box and close the dialog; the file will then be compressed.

Deleting entries (Agenda)
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To delete an entry, move the cursor to it and use Delete on the Edit menu.
•	For anniversaries and repeating entries, you can delete all occurrences, or only the selected one.
•	For event entries, the whole event will be deleted.
To delete all your out-of-date entries select Tidy/archive file from the More cascade on the File menu.
•	To mark an entry as completed, but keep it in your Agenda, cross it out instead using Cross out on the Entry menu.
To delete all the entries on a to-do list, delete the to-do list itself, using Delete to-do list on the To-do lists menu.
Finding entries (Agenda)
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To search the Agenda for a piece of text or for entries with particular settings, e.g. all entries with an alarm, select Find on the Edit menu.
Press Options to select the entry types you want to find.
Press OK to start the search.
A list of matching entries is shown. To go to an entry in the list, move the cursor to it and press Enter.
•	Use the Date, Next entry or Previous entry commands on the Go to cascade on the Edit menu to go to the previous or next entry in the Agenda, or to jump to a specific date.
Inserting objects (Agenda)
diary filofax linking paint attaching edit object sketch embedding memo OLE
If the EPOC Word, Record, Sheet or Sketch programs are included on the EPOC machine, you can add an object to an existing entry. To do this move the cursor onto the entry and select Edit object on the Edit menu. Then select the object type you want to insert.
•	A Word or Record file is inserted as an icon.
If the entry already contains an object of the type that you select, it will be opened for you to edit.
To insert a new handwritten entry or sketch, move the cursor to a date and time and tap Sketch on the Toolbar.
•	To insert the sketch as an icon press Alarms/More in the Create new entry dialog, go to the Text page of the New entry details dialog. Then select the Sketch and press Format.
•	If you have made a large picture, it may not be fully visible in some views. (To re-edit such an entry, select Sketch from the Edit object cascade on the Edit menu.)
Repeating entries (Agenda)
diary filofax recurring annually yearly by day of week monthly by days monthly by date daily weekly set repeat interval
You can set an entry to repeat daily, weekly, monthly or annually, e.g. a regular meeting.
•	You cannot set a repeat for an event entry.
1.	Move the cursor to the entry and select Set repeat on the Entry menu.
2.	Select the repeat frequency and other details, e.g. to set a repeat:
•	once every three days, select Daily and set the Interval to 3.
•	for the same days every week, e.g. for Monday and Friday every week, select Weekly, press More and tick the days you want.
•	for the same dates every month, e.g. for the 7th and the 15th of each month, select Monthly by date, and press More. For each day in the month that you want a repeat, select the date and press Set day.
•	for the same day in particular weeks per month, e.g. the last Friday of each month, select Monthly by days, then press More. For each day/week combination in the month that you want a repeat, select the day/week and press Set day.
•	for the same day/week/month each year, e.g. the 3rd Tuesday in February each year, select Yearly by day of week, press More and select the day/week combination.
Crossing out entries (Agenda)
diary filofax cancelled canceled completed cross out
To "cross out" an entry that has been completed or cancelled, move the cursor to it and use Cross out on the Entry menu.
The entry text will appear crossed out on the screen, and any alarm associated with it will be cancelled.
•	If you want to remove the entry permanently, select Delete from the Edit menu.
Cutting, copying & pasting (Agenda)
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Use the Cut, Copy and Paste commands on the Edit menu to copy and move entries and all their details.
Alarms relative to the entry are amended accordingly, e.g. if you move a 10 o'clock entry with an alarm set for 15 minutes warning, to 12 o'clock, the alarm is also moved (in this case, to 11:45).
•	The position of to-dos on a to-do list is determined by their sort order. If you want to be able to be able to change their positions by cutting and pasting them, set the sort order to Manual in the to-do list preferences.
Tentative entries (Agenda)
diary filofax gray greying out graying out pencil in pencilled in make tentative
To mark an entry that has not been confirmed (one that is "pencilled in"), e.g. to reserve the time for an unconfirmed meeting, move the cursor to it and use Make tentative on the Entry menu.
The entry text will be displayed in grey.
To confirm the entry, select the Make tentative command again.
Display preferences (Agenda)
diary filofax timeslots time slots customise customize view preferences standard entry type allowed types manual entry preferences general preferences wrapping to-do preferences
To change the appearance of Agenda views (except the To-do view), use View preferences on the Tools menu:
•	Use the Standard entry type line to define the type of entry that will be added when you just start typing in a time slot in the associated view. E.g., you may want to add an event entry when you start typing in the Week view.
•	To display only certain entry types in this view, press Allowed types.
To change the way a to-do list is displayed, select To-do list preferences on the To-do lists menu:
•	The Page number line determines the order in which to-do lists are shown in the To-do view.
•	Set the Sort order line to prioritise entries according to date or priority, or set it to Manual if you want to be able to arrange the to-do entries in the list yourself.
•	Tick the boxes according to how you want to-do entries to be displayed in the To-do view and other views.
To change the way each type of entry is displayed, and the standard settings for new entries, use the Entry preferences cascade on the Tools menu.
To prevent long entries taking up several lines on the screen, switch text wrapping off using Wrap to screen on the View menu.
To change the view displayed when Agenda is opened, use General preferences on the Tools menu.
Entry symbols (Agenda)
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An entry symbol (a letter, number or other character) can be used to identify entries of a particular type, e.g. an "A" can be used to represent anniversaries. You can:
•	Add your own symbols to entries, to be able to identify particular projects, hobbies and so on.
•	Set preferences to display only one entry symbol in the Year planner.
•	Print only one entry symbol.
To change the standard symbols used for day entries, events, to-dos and anniversaries, use Entry preferences on the Tools menu.
To change the symbol for an individual entry, press Alarms/More in the create or edit dialog and go to the Details page. Then type in any letter, number or character as the entry symbol.
Keypresses - General (Agenda)
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The default keypresses are:
Shift+Ctrl+D, W, A, Y or T - go to the Day, Week or Anniversary view, the Year planner or the To-do lists.
Spacebar - move between the current day (today) and the previously selected day.
Tap on the "dog-ears" in the bottom corners of the Agenda pages to move through the days in the Day view, the weeks in the Week view etc.
Arrow keys - move the cursor around the times, days, weeks etc.
Tab - display the built-in calendar in the Week, Day or Anniversary view.
Shift+Enter - while an entry is selected to add a new entry.
Keypresses - Day view (Agenda)
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Ctrl+up and down arrow keys - go to the previous or next time slot.
Ctrl+left and right arrow keys - go to the same time slot in the previous or next day.
Ctrl+Fn+left and right arrow keys - go to the same day in the previous or next week.
Ctrl+Fn+up and down arrow keys - go to the same day in the previous or next month.
Fn+up and down arrow keys - page up or down.
Fn+left and right arrow keys - go to the first or last time slot.
Keypresses - Week view (Agenda)
diary filofax pgup pgdn page up page down ctrl fn keyboard
Ctrl+up and down arrow keys - go to the previous or next day.
Ctrl+left and right arrow keys - go to the same day in the previous or next week.
Ctrl+Fn+left and right arrow keys - go to the same day in the previous or next month.
Ctrl+Fn+up and down arrow keys - go to the same day in the previous or next year.
Fn+up and down arrow keys - page up or down.
Fn+left and right arrow keys - go to the first or last day of the week.
Keypresses - Busy view (Agenda)
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Tab - show a list of entries for the selected time slot.
Ctrl+left and right arrow keys - go to the same day in the previous or next week, leaving the cursor in the same place on the screen.
Shift+left and right arrow keys - go to the same day in the previous or next week.
Ctrl+Fn+left and right arrow keys - go to the same day in the previous or next 4 week period, leaving the cursor in the same place on the screen.
Fn+up and down arrow keys - go to the first or last time slot of the day.
Fn+left and right arrow keys - go to the first or last day of the 4 week period.
Tap on the date title to display the built-in calendar.
Keypresses - Year planner (Agenda)
diary filofax pgup pgdn page up page down ctrl shift fn spacebar tab keyboard
Tab - show a list of entries for the selected day.
Ctrl+left and right arrow keys - go to the same day in the previous or next week.
Ctrl+up and down arrow keys - go to the same day in the previous or next month.
Shift+up and down arrow keys - move the planner up and down 1 month, leaving the cursor in the same place on the screen.
Fn+up and down arrow keys - move up and down 1 year, leaving the cursor in the same place on the screen.
Tap on the date title to display the built-in calendar.
Keypresses - Anniversary view (Agenda)
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Ctrl+left and right arrow keys - go to the previous or next 2, 4 or 6 months.
Tap on the date title or press Tab to display the built-in calendar.
Keypresses - To-do view (Agenda)
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Fn+left and right arrow keys - go to the first or last to-do list.
Tap on the title of a to-do list or press Tab to see a menu of all the to-do lists.
Combining Agenda files
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To add the entries from one Agenda file to another, e.g. to combine personal and business agendas, open the Agenda file that you wish to add the entries to and merge in the file using Merge in from the More cascade on the File menu.
The entries you have added are not removed from their original file. You can delete the file whose entries you have merged in, to save disk space.
Printing Agenda entries
diary filofax page setup print preview
You can print Agenda entries to a serial, parallel or Infrared printer. If you have a fax program installed on the EPOC machine, you can also print Agenda entries to fax. Before printing, set up the page (paper size, margins, headers & footers, etc.) using Page setup from the Printing cascade on the File menu.
When you select the Print or Print preview command, a dialog is displayed in which you can choose:
•	The date range of the entries to print and the number of copies.
By pressing Entry types, you can also choose:
•	To print all repeat entries or only the next one.
•	To print crossed out entries.
•	To print entries with a particular entry symbol.
Synchronising Agenda with a PC
Schedule Lotus Organizer synchonise synchronizing Agenda synchronisation private on synchronised agendas diary
If you have the EPOC CONNECT program with Agenda Synchronisation you can synchronise the EPOC machine Agenda with the agenda on a PC. You can specify for each entry whether you want to transfer it to the PC agenda, and if so, whether the entry is marked as private on the PC.
To change the synchronisation settings:
•	for a single entry, move the cursor to the entry and select Agenda synchronisation on the Entry menu. Tick the Synchronise with other agendas box if you want it to be transferred to the PC, and tick the Private on synchronised agendas box to mark the entry as confidential on the PC.
•	for a to-do list, select Agenda synchronisation on the To-do lists menu. Remove the tick from the Synchronise with other agendas box if you don't want any of the to-dos in the list to be transferred to the PC, or tick the Private on synchronised agendas to mark all the to-dos in the list as private on the PC.
•	for all new entries of one type, select Entry preferences on the Tools menu and then select an entry type. Tick the Synchronise with other agendas box if you want this type of entry to be transferred to the PC, and tick the Private on synchronised agendas box to mark the entries as confidential on the PC.
•	The settings of existing entries of this type will not be changed.
Refer to the EPOC CONNECT Documentation for details of how to synchronise diaries.
Formatting text (Agenda)
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To change the formatting of the text while adding or editing an entry, press Alarms/More in the create new entry or edit entry dialog.
Go to the Text page, highlight the text you want to format and tap on the buttons beneath the text box. Here you can change text to Bold, Italic or Underline, or change the Font.
•	You can make text bold, italic or underlined using the shortcut keypresses as you type.
Formatting objects (Agenda)
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To format an object (change the size, scaling and appearance of pictures, graphs etc.), press Alarms/More in the add or edit entry dialog.
Go to the Text page and select the object you want to format. Then tap on Format.
Free & busy time (Agenda)
diary busy view month view time planner free time
Use the Busy view to see an overview of free and busy time for a 4 week period.
Only timed entries are shown.
You can add, edit, delete, cut, copy or paste entries just as in any other view.
Use View preferences on the Tools menu to change the start and end times of the Working day and Normal day. Zooming in the Busy view switches between the Working day, Normal day and the whole day.
•	The times which you have specified as the start and end of your Working day are shown as dotted lines.